Notice of GRYC Annual General Meeting 2011
This notice may also be viewed by downloading the PDF Version
Members: please CONFIRM or DECLINE your attendance to help us with planning.
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1. AGM Information
2. Elections
3. Notice of Motions
4. Attendance & Quorum
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1. AGM Information
Date: Monday, November 21, 2011
Location: Larrimac Golf Club, 1148 Rte 105, Chelsea (3 km North of the GRYC)
Times:
6:30 pm Doors open, meet & greet (light refreshments served)
7:30 pm Meeting Starts
10:00 pm (approx.) Meeting Adjourns
Notes: Once again, this year the Board is pleased to offer one free beverage to each member in attendance at the AGM. Additional beverages will be available at a cash bar. In addition, all members in attendance will be entered for a chance to win 50% off their 2012 membership!
The Volunteer Log Book will be making its final appearance for the season at the AGM. If you haven’t had a chance to complete your page in the book, this will be your last chance to record your contribution to the Club for 2011.
2. Board Elections
2012 Board of Directors
As per the GRYC bylaws, with the exception of Past Commodore, all Officers shall be elected at the AGM and hold office for a term of one year, however, no more than 3 consecutive years in the same position. As such, any member in good standing may be nominated for any position (except Past Commodore) at the AGM. Also, any position except Commodore and Vice Commodore may be shared by up to two members.
That being said, many of the 2011 Board Members are stepping down and we thank them for their service to the Club. Others are choosing to stand for re-election, while others are looking for support as a Co-Board Member or Assistant. Some members have come forward with nominations for some of the positions, however all positions (except past commodore) are open to additional nominations.
If you are considering volunteering for the Club as a Member of the Board, please contact Elections Officer & Past Commodore Joe Dion at pastcommodore@gryc.ca or 819 827-1321 or present yourself and one nominator at the AGM on November 21.
Current Board positions and current 2012 nominations:
Commodore: Geoff Erskine - stepping down after 2 years.
Nominated: David Newing
Vice Commodore: David Newing - stepping down after 3 years.
Seeking a nominee for Vice Commodore Contact vicecommodore@gryc.ca if interested.
Rear Commodore: Jos Woods - stepping down after 2 years.
Seeking (a) nominee(s) for Rear Commodore Contact rearcommodore@gryc.ca if interested.
Secretary: Neil Rask – stepping down after 3 years.
Nominated: Angela Lavigne
Treasurer: Peter Goodman - standing for re-election for 3rd term.
Fleet Captains: Marc Ranger - standing for re-election for 3rd term, Dan Gray - stepping down after 1 (+3) year(s).
Nominated: Shona Moss-Lovshin
Communications: John Crook – stepping down after 3 years.
Nominated: Lorraine McKay & Olivier Niquette
Facilities: Warren Place - stepping down after 2 years.
Nominated: Duncan Bailey
Youth Program: Jim Wright - standing for re-election for 2nd term.
Youth Commodore: Jamie Erskine - stepping down.
Seeking (a) nominee(s) for Youth Commodore Contact commodore@gryc.ca or secretary@gryc.ca if interested or for more information.
The Youth Commodore shall:
(i) be younger than 19 years of age as of January 1, 2010
(ii) advise the Board on matters affecting or concerning the GRYC youth
(iii) sit as a member of the Youth Committee
3. Notice of Motions
In addition to the usual motions (approval of minutes, agenda, reports, budget, and elections), the following motion will be made at the upcoming AGM:
To change GRYC bylaw article 3.3 from "Membership shall be limited to two hundred and fifty seven (257) adult members" to "Membership shall be limited to two hundred and seventy seven (277) adult members", which represents a 8% increase.
Rational for this motion:
- It has been noted and mentioned by many members that the Club remains underultilized. This is quantifiable via the results of the water usage collected over the past two seasons.
- There was negligible impact from the last increase The membership waiting list remains long
- Shifting demographics: Youth Program currently at 70% non-members and rising - deviating from the mandate of the program to "teach member's children how sail". Even with the influx from 2011 increase in number of members, this will have little impact on overall JP numbers.
- Learn to Sail was predominantly new members – will help to promote the sailing program and hopefully encourage current members to get in/back in to sailing.
- Rejuvination - it was very apparent at many events that the influx of young members from 2011 increase brought rejuvenation to the Club. This should be maintained and supported by adding additional new members.
- 2012 is the Club's 50th Anniversary. What better way to celebrate than with more members?!
4. Attendance & Quorum
Attendance at the AGM is optional, however, as a member, this is your chance to participate in and determine the management and direction of the Club. Much time has been spent by current Board members to prepare projects and plans which they now seek your input and feedback, but most importantly, your approval to move forward. As per Article 8.7 of the GRYC bylaws, quorum for the AGM is 15 voting members, but I'm sure we can do much better than that. If nothing else, the AGM is a chance to see your fellow members before we go our separate ways during the colder months of the year.
Members: please CONFIRM or DECLINE your attendance to help us with planning.
Hope to see you November 21st!
Neil Rask
GRYC Secretary
secretary@gryc.ca
